Maximizing Value Through Strategic Repetition Analysis – Saving Over $120,000 For A Global Client

The Challenge

A global client approached Sun IP with a substantial translation need:

• One large 200,000-word convention application
• Accompanied by five priority applications of similar length
• All applications were closely related, sharing a high degree of technical content

The standard charge for new translation work across all six applications would have exceeded $140,000. However, our team immediately saw an opportunity to approach the project more cost-effectively – one that would significantly benefit the client. Our goal was then to reflect that fairness in both process and pricing.

Our Solution

The Sun IP team immediately conducted a repetition analysis across all six applications. Our Translation Memory (TM) systems identified that the documents were 70% similar, falling into categories such as:

• Repetitions (exact within-document repeats)
• 100% matches and 101% matches (perfect and contextual matches from prior translations)
• And fuzzy matches (high-similarity segments from related applications)

Right away, our team of linguists and analysts knew exactly what needed to be done. For any clean, copy-paste repetitions, we applied no charge as the clients shouldn’t be paying twice for the same content. For segments that required only minor edits, we applied significant discounts, recognizing the reduced translation effort involved. Rather than basing pricing purely on word count, we reframed the project around actual effort, ensuring a fairer, more transparent model. Throughout the process, we worked closely with the client to negotiate and customize a pricing structure that preserved quality while delivering meaningful savings.

The Result

At standard market rates, the project would cost around $140,000. Even with basic repetition discounts and review charges, the total could have been brought down to $40,000. But thanks to Sun IP’s creative problem-solving, TM expertise, and client-first mindset, we delivered the entire project at just $20,000 – a cost reduction of over 85%.

Key Takeaway

This case highlights how deep repetition analysis, TM, and flexible thinking can make a big difference to the overall cost of a project. At Sun IP, we don’t take a one-size-fits-all approach. Our mission of putting clients first means constantly finding smarter, fairer ways to deliver the best possible outcomes, both in quality and cost. With Translation Memory at the core of our process, we ensure consistency, eliminate redundant effort, and unlock significant savings across related filings while ensuring accuracy of translations. The result? Faster timelines, lower costs, and zero compromises on quality.